On behalf of our client, we are seeking a proactive and detail-oriented Administration Officer to join their growing team in Limassol, Cyprus.

ICAP Executive Search & Selection is one of the premium consultancies and part of ICAP People & Employment Solutions, the largest HR Services Provider in Greece and Cyprus. With more than 50 years of experience, we specialize in assessing and recruiting Senior to Middle-Level Executives across all sectors.

On behalf of our client, a leading residential property development firm, we are seeking a proactive and detail-oriented Administration Officer to join their growing team in Limassol, Cyprus.

 Administration Officer – Ref. 5946/REAO/ESS/CY

Role Overview:

The Real Estate Administration Officer will support the sales process by managing documentation, coordinating contract timelines, and serving as a key liaison between clients and internal teams. The role ensures smooth administrative flow from initial inquiry to property handover, maintaining accurate records and supporting client satisfaction throughout the process.

Key Responsibilities:

• Support the Sales Manager with reporting, client follow-ups, and preparation of sales documentation.
• Receive and respond promptly to all sales inquiries in a professional and timely manner.
• Prepare, review, and track sales contracts and all related documentation.
• Liaise with internal departments to ensure contractual accuracy, compliance with company policies, and smooth execution of payment procedures.
• Monitor contract timelines to ensure timely execution, submission, and follow-up.
• Act as the main point of contact between clients and relevant stakeholders throughout the sales process.
• Arrange and coordinate meetings with clients.
• Handle due diligence processes in collaboration with legal and financial departments.
• Manage the issuance process of title deeds and ensure timely delivery.
• Oversee the delivery of apartments, including coordination of key handover and final payments.
• Maintain and update the CRM system, as well as organize and archive electronic and physical documentation.
• Prepare regular reports on sales activities and keep track of contract statuses.

Qualifications:

• Previous experience in sales administration, real estate, or client service role.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and CRM software.
• Knowledge of legal and administrative procedures related to property sales is an advantage.
• Fluency in both Greek and English (spoken and written).

Interested candidates should apply here